FREQUENTLY ASKED QUESTIONS

ASRM Congress Website Scam Alert

For your privacy and protection, ASRM wants you to be aware that fake websites pretending to be ASRM’s Congress registration website have surfaced this year. These website operators are attempting to get your personal information and money for registration and housing.

The official and only website for the ASRM 2020 Scientific Congress & Expo is www.ASRMCongress.org.

The official registration provider for ASRM is Spargo, Inc. If you need assistance with your Congress registration and hotel booking, please contact Spargo by telephone at (703) 449-6418, fax at (703) 631-1167, or email at asrmregistration@spargoinc.com.

Also, ASRM does not furnish Congress attendee lists to solicitors for re-sale. Any solicitations received via email to purchase an attendee list are fraudulent. Legitimate and accurate Congress attendee lists may only be purchased from ASRM at asrm@asrm.org.

Corona Virus AND COVID-19 update

Looking forward to better times, and in the hope that in the months ahead, the COVID-19 situation will have subsided, ASRM is continuing to plan for its annual Scientific Congress & Expo to be held this year in Portland, Oregon, October 17 – 21, 2020.   Registration for the Congress is now open.

Understanding that this continues to be a fluid situation, ASRM recognizes that it may become necessary to cancel the event.  Should this occur, please be aware of the following:

  • In the event of cancellation due to COVID-19, ASRM will refund in full your registration fees.
  • ASRM is not responsible for travel and accommodation refunds.
  • Hotel room cancellation policies are at the discretion of the individual hotel.  Make sure you know your hotel’s cancellation policy and requirements so you that you may obtain a deposit refund from the hotel should cancellation become necessary.
  • Check with your airline, or other transportation provider, about its refund policies before you book flights, trains, or other transportation to the Congress. You may wish to consider trip cancellation insurance.

Where do I get my letter of invitation?

For those attendees requiring visas, the online letter of invitation is available by clicking this link and will also display once you complete your registration. We suggest that you register early in order to submit your visa application in a timely manner.

How do I register?

Registration for the 2020 ASRM Scientific Congress & Expo is available now via the homepage button or the navigation tab named Register

Choices may be limited on-site. Pre-registration is recommended.

Onsite Registration Desk:  Oregon Convention Center
Friday, October 16 . . . . . . . . . . . 2:00 pm – 6:00 pm
Saturday, October 17 . . . . . . . . 7:00 am – 6:00 pm
Sunday, October 18. . . . . . . . . . 7:00 am – 5:00 pm
Monday, October 19 . . . . . . . . . 7:00 am – 5:00 pm
Tuesday, October 20 . . . . . . . . .7:00 am – 5:00 pm
Wednesday, October 21. . . . . . 7:00 am – 2:00 pm

How do I submit an abstract?

TThe 2020 Call for Abstracts is open until May 27, 2020 on the Presenter Resources page.

When and where is the ASRM 2020 Scientific Congress & Expo? Is there anything new?

The 2020 ASRM Scientific Congress & Expo will be held on October 17-21, 2020:

Oregon Convention Center
777 NE Martin Luther King Jr. Blvd
Portland, Oregon, 972322 USA

What’s New?

  1. Schedule changes! Take a good look at the daily schedule for Monday, Tuesday, & Wednesday. You’ll see that Symposia have moved from the afternoon and are now from 1:30 pm to 2:45 pm!
  2. Lunch is a designated time, 12:15 pm – 1:15 pm, for either a ticketed lunchtime activity or for you to grab lunch and network with colleagues. Portland offers lots of local spots to enjoy close to the convention center!
  3. Expert Encounters! This is your opportunity to ask questions and have a dialogue with an expert in select topic areas. Space is limited and these will sell out so book your slot early!
  4. Check out our Roundtable discussions – 45 Monday, 35 Tuesday, and 30 Wednesday!
  5. Our fully interactive and very useful meeting app is a must-have for all Congress attendees. Complete your in-app profile and network with other attendees, locate your next session easily with directions from where you are to where you need to be, and play the Expo Passport Game in the app while on-site at the Congress.
  6. PosterPlus – in addition to the poster sessions on Tuesday and Wednesday mornings, you can view short video presentations about the poster abstracts. Just click on the PosterPlus icon in the app and scroll through the available videos!
  7. Gala Tickets are $500 per person up to six individuals with all proceeds benefiting the ASRM Research Institute. Purchase your ticket at when you register for the Congress. For larger groups or table sales, contact Cara Dawn Byford at cbyford@asrm.org.

Is there a Mobile App for the meeting?

Yes. The ASRM Congress Gateway App can be used year after year to attend and keep notes from your attended Congresses. You can find out more information about it, including download information, on the Mobile App page.

What is the download link for my Pre-Congress Course Syllabi?

Pre-Congress Course syllabi will be emailed via a link only to registered PC course participants in September 2020. Electronic copies may be downloaded in the registration area.

Where do I get a printed copy of my Pre-Congress Syllabus/Final Program/Handouts/etc.?

As ASRM continues its mission to go green at the yearly Congress, we are discontinuing the printers available onsite that many attendees have utilized to print their syllabi and other meeting materials. We encourage all attendees to download their documents before the meeting and use the electronic version during their attendance. The ASRM Events Gateway Mobile App has much of the information you’ll need to have a successful meeting. However, if you would prefer a paper copy, please print documents prior to the meeting or visit a local business center to have them printed for you.

Thank you for helping the ASRM Scientific Congress & Expo continue to shrink its carbon footprint.

Can I talk about my ABSTRACT to the press before the ASRM Congress?

All accepted abstracts are published in the Fertility & Sterility Abstract Supplement online at https://www.fertstert.org/ as a supplemental issue, usually appearing near the beginning of September each year.

ABSTRACT EMBARGO

ASRM asks that authors maintain an embargo on information in the abstracts, along with any additional information that will be presented at the Congress, until the day and time scheduled for presentation at the Congress, with the exception of certain abstracts that are included in ASRM’s press releases for the Scientific Congress- these will usually have an embargo set a few hours earlier than the scheduled presentation time. For more information regarding what may be released publicly before the Congress, or how to comply with the embargo, please contact publicaffairs@asrm.org.

How do I buy tickets to the Gala?

Tickets for the Gala will go on sale at the same time as registration. Seating will be limited. Find out more about the ASRM Gala here.

However, if you’d like to support the ASRM Research Institute without buying tickets to the Gala, please donate here.

Will any part of the ASRM Scientific Congress & Expo be translated into other languages?

Yes. Many plenary lectures and symposia will be translated simultaneously into Spanish and Mandarin Chinese.

What are the Expo Hall hours and minimum age?

Be sure to visit the Expo Hall

9:00 am – 5:00 pm Monday, October 19
9:00 am – 5:00 pm Tuesday, October 20
9:00 am – 2:00 pm Wednesday, October 21

Children under 16 are allowed on the Expo Floor only when accompanied/supervised by an adult. Infants must be carried in arms, no strollers are allowed at any time. Children over 16 require a badge to enter the Expo Hall.

Is there a Poster Session?

Poster Sessions will be held on Tuesday and Wednesday mornings from 6:30 am-7:45 am. Complimentary continental breakfast will be available. No reservation is required.

Miss a poster you want to know more about? Try PosterPlus in the ASRM Mobile App!

What is the Twitter/Instagram hashtag of the meeting?

You can use the hashtag #ASRM2020 when referring to the ASRM Scientific Congress & Expo on Twitter and Instagram. We also encourage the use of #Access2IVF and #Access2Care when referring to access to care issues. Other great hashtags to use are #Infertility, #InfertilityAwareness, and #IVF.

Are shuttle buses available this year?

Portland has a robust public transportation system – TriMet! The city’s version of Metro, MAX Light Rail, is accessible nearby all official ASRM hotels and drops conveniently at the Oregon Convention Center (intersection of North Holladay Street and NE Martin Luther King Jr. Boulevard); click here for more information, including hours of operation.

Bonus! For those staying in an ASRM-designated hotel, booked through the ASRM-hotel registration portal, a complimentary TriMet voucher, valid for the duration of the meeting, may be obtained from the ASRM registration desk.

Do I need an Admission Badge?

Name badges will be issued for the Pre-Congress and Scientific Congress and are required for admission. Spouse/guest badges will be issued and are required for admission to the Opening Ceremony, Plenary Sessions, and the Expo Hall. Badges must be worn at all times.

Can ASRM accommodate my disability?

The American Society for Reproductive Medicine fully complies with the legal requirements of the Americans with Disabilities Act (ADA) and the rules and regulations thereof. Please notify the American Society for Reproductive Medicine Administrative Office at 1209 Montgomery Highway, Birmingham, Alabama, USA, 35216, telephone 1-205-978-5000, email asrminfo@spargoinc.com,  a minimum of 10 working days in advance of the event if a reasonable accommodation for a disability is needed.

Can I take photos or record the sessions?

Photographing or audio/video recording of any session for personal or commercial purposes without permission is prohibited.

What if I have to cancel and am unable to attend after I register?

Cancellations received on or before September 17th, will receive a full refund minus a $150 processing fee.

Cancellation requests must be submitted in writing to asrmregistration@spargoinc.com.

Cancellations received after September 17th will not be eligible for a refund.

What are the future dates of the ASRM Scientific Congress & Expo?

October 16-20, 2021 Baltimore, Maryland

October 22-26, 2022 Anaheim, California

October 14-18, 2023 New Orleans, Louisiana

The American Society for Reproductive Medicine reserves the right to cancel this activity due to unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to the registrant.

Disclaimer Statement

The content and views presented in this educational activity are those of the faculty/authors and do not necessarily reflect those of the American Society for Reproductive Medicine. This material is prepared based on a review of multiple sources of information, but it is not exhaustive of the subject matter. Therefore, healthcare professionals and other individuals should review and consider other publications and materials on the subject matter before relying solely upon the information contained within this educational activity to make clinical decisions about individual patients.

Equal Opportunity Statement

The American Society for Reproductive Medicine values and promotes diversity among its members, officers, and staff. The Society prohibits discrimination toward any member or employee due to race, color, religion, age, gender, sexual orientation, national origin, citizenship, disability, military status, or other basis prohibited by law. ASRM strives to achieve gender, racial, and ethnic balance in hiring and governance. ASRM maintains policies, procedures, and personnel actions that conform to the letter and spirit of all laws and regulations pertaining to equal opportunity and nondiscrimination in employment, appointments, and elections to office.

Where do I get my 2020 Certificate of Attendance? Or CME/CE?

Follow the link in the post-Congress email in your inbox. Get your CME/CE or download a certificate of attendance for ASRM2020. Fill out daily evaluations and an overall Congress evaluation. You can only fill out the overall Congress evaluation once. Claim by Dec 31, 2020.

ASRM Anti-Harassment And NonDiscrimination Policy

It is the policy of the American Society for Reproductive Medicine that all participants in Society activities will enjoy an environment free from all forms of discrimination, harassment, and retaliation.  ASRM is committed to the philosophy of equal opportunity and treatment for all members regardless of race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship, disability, military status, or any other reason not related to scientific merit.

Please read the full policy here.

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