FREQUENTLY ASKED QUESTIONS

When and where is the ASRM Scientific Congress & Expo? Is there anything new?

The 2019 ASRM Scientific Congress & Expo will be held in Philadelphia, Pennsylvania, October 12-16, 2019.

How do I submit an abstract?

The 2019 Call for Abstracts will be available in Spring on the Presenter Resources page.

Where do I get a printed copy of my Pre-Congress Syllabus/Final Program/Handouts/etc.?

ASRM is going GREEN. Therefore, the only printed materials you will receive from us are in your delegate packet: the daily schedule with room numbers, the poster schedule, the exhibit hall map, the shuttle bus schedule. If you would like to print materials from the website, you may do so before the meeting or onsite at the ASRM E-Zone near registration.

How do I register?

Registration for the 2019 ASRM Scientific Congress & Expo is available via the homepage button or the navigation tab named Register

Choices may be limited on-site. Pre-registration is recommended.

Where do I get my letter of invitation?

For those attendees requiring visas, the online letter of invitation is available by clicking this link and will also display once you complete your registration. We suggest that you register early in order to submit your visa application in a timely manner.

Can I talk about my ABSTRACT to the press before the ASRM Congress?

All accepted abstracts are published in the Fertility & Sterility Abstract Supplement online at https://www.fertstert.org/ as a supplemental issue, usually appearing near the beginning of September each year.

ABSTRACT EMBARGO

ASRM asks that authors maintain an embargo on information in the abstracts, along with any additional information that will be presented at the Congress, until the day and time scheduled for presentation at the Congress, with the exception of certain abstracts that are included in ASRM’s press releases for the Scientific Congress- these will usually have an embargo set a few hours earlier than the scheduled presentation time. For more information regarding what may be released publicly before the Congress, or how to comply with the embargo, please contact enicoll@asrm.org.

Is there a Mobile App for the meeting?

Yes. It will be available closer to the meeting date.

Will any part of the ASRM Scientific Congress & Expo be translated into other languages?

Yes. Plenary lectures will be simultaneously translated into Spanish and Mandarin Chinese for members of the audience.

What are the Expo Hall hours and minimum age?

Be sure to visit the Expo Hall

9:00 am – 5:00 pm Monday
9:00 am – 5:00 pm Tuesday
9:00 am – 2:00 pm Wednesday

Children under 16 are allowed on the Expo Floor only when accompanied/supervised by an adult. No strollers allowed.

Is there a Poster Session?

Poster Sessions will be held on Tuesday and Wednesday mornings from 6:30 am until 8:00 am. Complimentary continental breakfast will be available. No reservation is required.

What is the Twitter/Instagram hashtag of the meeting?

You can use the hashtag #ASRM2019 when referring to the ASRM Scientific Congress & Expo on Twitter and Instagram. We also encourage the use of #Access2IVF and #Access2Care when referring to access to care issues. Other great hashtags to use are #Infertility, #InfertilityAwareness, and #IVF.

Where do I get my Certificate of Attendance?

You will receive an email on the Thursday after the meeting with information on how to obtain your Certificate of Attendance.

Do I need an Admission Badge?

Name badges will be issued for the Pre-Congress and Scientific Programs and are required for admission. Spouse/Guest badges will be issued and are required for admission to spouse/guest activities and the Expo Hall. Badges must be worn at all times.

Can ASRM accommodate my disability?

The American Society for Reproductive Medicine fully complies with the legal requirements of the Americans with Disabilities Act (ADA) and the rules and regulations thereof. Please notify the American Society for Reproductive Medicine, 1209 Montgomery Highway, Birmingham, Alabama, USA 35216, telephone 1-205-978-5000, a minimum of 10 working days in advance of the event if a reasonable accommodation for a disability is needed.

Can I take photos or record the sessions?

Photographing or audio/video recording of any session for personal or commercial purposes without permission is prohibited.

What if I have to cancel and am unable to attend after I register?

Cancellations received before or by September 6th will receive a full refund minus a $150 processing fee. Cancellation requests must be submitted in writing. Cancellations received after September 6th will not be eligible for a refund.

What are the future dates of the ASRM Scientific Congress & Expo?

October 17 – 21, 2020 Portland, Oregon

October 16-20, 2021 Baltimore, Maryland

October 22-26, 2022 Anaheim, California

Disclaimer Statement

The content and views presented in this educational activity are those of the faculty/authors and do not necessarily reflect those of the American Society for Reproductive Medicine. This material is prepared based on a review of multiple sources of information, but it is not exhaustive of the subject matter. Therefore, healthcare professionals and other individuals should review and consider other publications and materials on the subject matter before relying solely upon the information contained within this educational activity to make clinical decisions about individual patients.