FREQUENTLY ASKED QUESTIONS

FAQ About the ASRM Scientific Congress & Expo

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The ASRM President’s Gala is a fundraising dinner to support the ASRM Research Institute. At 6:00pm the evening begins with a cocktail reception featuring an open bar and live music. At 7:00pm, guests are seated for a formal dinner featuring New Orleans style cuisine. ASRM President Dr. Michael Thomas will present the Humanism in Medicine award and the Lifetime Achievement award. During the dessert course, we will auction off fabulous travel and resort packages to benefit the ASRM Research Institute. This is a black-tie optional or Mardi-Gras attire event, so feel free to get as dressy and as colorful as you like.

ASRM does not furnish Congress attendee lists to solicitors for re-sale and will never allow third-party vendors access to your information. Any solicitations received via email to purchase an attendee list are fraudulent. If you receive any solicitations related to the sale or distribution of information pertaining to our registrants, please notify Lee Pearce at lpearce@asrm.org or 205-978-5010.

For your privacy and protection, ASRM also wants you to be aware that fake websites pretending to be ASRM’s Congress registration website have surfaced this year. These website operators are attempting to get your personal information and money for registration and housing.

The official and only website for the ASRM 2023 Scientific Congress & Expo is www.ASRMCongress.org.

The official registration provider for ASRM is Spargo, Inc. If you need assistance with your Congress registration, please contact Spargo by telephone at (571) 549-4539, fax at (703) 631-1167, or email at asrmregistration@spargoinc.com.

Abstract and Video submission opens on February 15, 2023 and closes on April 26, 2023.

ASRM will NOT have a late-breaking abstract submission cycle for the ASRM 2023 meeting

For more information about Abstracts and Video presentations, or to see the Call for Abstracts or Call for Videos, please visit the Presenters page [click here].

What is the Abstract Submission Process?

The ASRM 2023 Call for Abstracts has all abstract details and guidelines. Please refer to this document for details about the ASRM abstract process.

How do I submit an abstract?

A link to the submission site is available on this page: https://asrmcongress.org/presenters/. ASRM 2023 abstract submission is open February 15, 2023, and closes April 26, 2023. No extensions to this deadline can be made.

What is the maximum number of authors allowed on an abstract?

ASRM only allows 25 co-authors per abstract.

How do I make edits to my existing abstract?

Edits to abstracts can be made once submission opens on February 15, 2023 through close of submission on Wednesday, April 26,2023. You should follow the link in your emails you receive from the submission system to access your abstracts for edits.

Are there changes to the Abstract Submission Process this year?

Changes to be aware of:

  1. Topic categories and subcategories have changed. Please choose the category and subcategory that BEST represents your abstract topic.
    To view the list click here.
  2. SUBMISSION CHANGES: ASRM now requires all authors (presenting and co-authors) to login with an ASRM account id & password to
    access the submission and disclosure process. To prevent any delay in accessing the system, all abstract co-authors are encouraged to
    create an ASRM account before attempting to submit. You can setup an ASRM account anytime online here.
  3. The last day to withdraw without penalty has been moved up and is June 19th, 2023.
  4. Our award opportunities have increased, and instructions have changed. This information can be
    found in the abstract submission portal or by clicking here. Please review carefully

Does ASRM have a Late-breaking abstract submission period?

No! ASRM will NOT have a late-breaking abstract submission cycle for the ASRM 2023 meeting.

When will I receive notification that my abstract is accepted or rejected?

Notifications regarding acceptance/rejection will be emailed to the presenting author ONLY beginning no later than June 2, 2023, to the email address listed in the Online Abstract Submitter. The presenting author should contact all co-authors for status updates. If the presenting author does not receive notification of the status of your abstract by June 7th, 2023, please call Technical Support at +1 (401) 334-0220 or email technical support at asrm@confex.com.

Should abstract presenters (poster or oral) register themselves for the ASRM 2023 Scientific Congress?

Yes! If you receive a letter of acceptance for your abstract for oral or poster presentation, you will be required to attend the ASRM 2022 Scientific Congress and Expo to present. You must register yourself for the meeting even though you are a program participant. No discounts are offered to abstract presenters. Registration rates and program information will be available here: https://asrmcongress.org/register/

Does ASRM provide a certificate of presentation?

No! ASRM does not provide a certificate of presentation for speakers or abstract presenters.

I need a letter of invitation to submit with my VISA application. Where do I get this?

You can find the letter of agreement online here. This letter does not imply any financial support by ASRM.

Who do I contact for technical assistance?

If you are experiencing issues (can’t login, abstract submission site isn’t responding, etc.), please contact technical support at Phone: +1 (401) 334-0220 available Monday – Friday 8:30AM – 6:00 PM Eastern Standard Time USA (GMT -05:00) or via email at asrm@confex.com.

I have more questions, who should I email?

You can email abstracts@asrm.org with further abstract-related questions.

 

The Latest News can be found here on ASRMCongress.org! Just look for the Latest News under the Attendees tab in the Main Navigation.

Click the Exhibit/Support tab in the main navigation at the top of the page or Email  asrmexhibits@spargoinc.com for more information on how to participate.

The ASRM Scientific Congress & Expo will be held Saturday – Wednesday, October 14-18, 2023 in New Orleans, Louisiana, USA. A typical meeting includes symposia, roundtables, keynote lectures, plenary sessions, special research presentations, interactive sessions, and industry-sponsored lunch-time symposia.

Registration is opening mid-spring—be on the lookout for more information coming soon!

Register Online: Registration for the 2023 ASRM Scientific Congress & Expo will be available soon via the homepage button or the navigation tab named Register.

On-Site Registration Desk: New Orleans Ernest N. Morial Convention Center
Saturday, October 14 . . . . . . . . 8:30 am – 5:00 pm
Sunday, October 15. . . . . . . . . . 6:30 am – 6:00 pm
Monday, October 16 . . . . . . . . . 6:30 am – 6:00 pm
Tuesday, October 17 . . . . . . . . . 7:00 am – 5:00 pm
Wednesday, October 18. . . . . . 7:00 am – 12:00 pm

ASRM2023 is a Cashless meeting. Onsite payments by credit card only.

Yes! You will need to register for the Resident Education Program, though there is no charge to participate. For those who register for the meeting with the practice code of “Resident”, a pop-up window will appear, giving the registrant an opportunity to register for the Resident Education Program. If you don’t see the pop-up or would like to be placed on the waiting list, please contact Michelle Landrum at mlandrum@asrm.org.

More information about this program will be updated and can be found here: https://asrmcongress.org/scientific-program/resident-education-program/.

All accepted abstracts are published in the Fertility & Sterility Abstract Supplement online at https://www.fertstert.org/ as a supplemental issue, usually appearing near the beginning of September each year.

ABSTRACT EMBARGO

ASRM asks that authors maintain an embargo on information in the abstracts, along with any additional information that will be presented at the Congress, until the day and time scheduled for presentation at the Congress, with the exception of certain abstracts that are included in ASRM’s press releases for the Scientific Congress – these will usually have an embargo set a few hours earlier than the scheduled presentation time. For more information regarding what may be released publicly before the Congress, or how to comply with the embargo, please contact publicaffairs@asrm.org.

October 19-23, 2024 Denver, Colorado

October 25-29, 2025 San Antonio, Texas

October 2026 Atlanta, Georgia

The American Society for Reproductive Medicine reserves the right to cancel this activity due to unforeseen circumstances. In the event of such cancellation, the full registration fee will be returned to the registrant

If you are planning to register or pay for ASRM membership on site in New Orleans, please bring your Visa, Mastercard, or American Express.

You can use the hashtag #ASRM2023 when referring to the ASRM Scientific Congress & Expo on Twitter and Instagram. We also encourage the use of #Access2IVF and #Access2Care when referring to access to care issues. Other great hashtags to use are #Infertility#InfertilityAwareness, and #IVF.

Name badges will be issued for the Postgraduate and Scientific Congress and are required for admission. Spouse/guest badges will be issued and are required for admission to the Opening Ceremony, Plenary Sessions, and the Expo Hall. Badges must be worn at all times.

Photographing or audio/video recording of any session for personal or commercial purposes without permission is prohibited.

The American Society for Reproductive Medicine depends on the active voluntary involvement and leadership of its members to accomplish its mission and to maintain its credibility as a valued resource. To do so, all involved will have to scrupulously avoid any conflict between their own respective personal, professional, or business interests and the interest of the ASRM, in any and all actions taken by them in their respective capacities on behalf of the ASRM. Read the full policy [here].

It is the policy of the American Society for Reproductive Medicine that all participants in Society activities will enjoy an environment free from all forms of discrimination, harassment, and retaliation.  ASRM is committed to the philosophy of equal opportunity and treatment for all members regardless of race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship, disability, military status, or any other reason not related to scientific merit.

Please read the full policy here.

The American Society for Reproductive Medicine fully complies with the legal requirements of the Americans with Disabilities Act (ADA) and the rules and regulations thereof.

Accommodations for Disabilities: Please notify Lee Pearce at lpearce@asrm.org a minimum of 10 working days in advance of the event if a reasonable accommodation for a disability is needed.

The American Society for Reproductive Medicine values and promotes diversity among its members, officers, and staff. The Society prohibits discrimination toward any member or employee due to race, color, religion, age, gender, sexual orientation, national origin, citizenship, disability, military status, or other basis prohibited by law. ASRM strives to achieve gender, racial, and ethnic balance in hiring and governance. ASRM maintains policies, procedures, and personnel actions that conform to the letter and spirit of all laws and regulations pertaining to equal opportunity and nondiscrimination in employment, appointments, and elections to office.

The content and views presented in this educational activity are those of the faculty/authors and do not necessarily reflect those of the American Society for Reproductive Medicine. This material is prepared based on a review of multiple sources of information, but it is not exhaustive of the subject matter. Therefore, healthcare professionals and other individuals should review and consider other publications and materials on the subject matter before relying solely upon the information contained within this educational activity to make clinical decisions about individual patients.

ASRM is committed to providing a professional, collegial, safe, supportive, and respectful in-person and on-demand meeting environment. We expect individuals to uphold the professional and educational purposes of ASRM. Anyone who feels unsafe or experiences unwelcome conduct, who observes or experiences unacceptable behavior, or who believes there has been a violation of this Code of Conduct, is encouraged to immediately notify one of the ASRM employees and/or send an e-mail to asrm@asrm.org. ASRM reserves the right to take actions most likely to ensure the safety and security of participants, including the termination of a participant’s account for the remainder of the event. ASRM also reserves the right to communicate with employers, participant sponsors, vendors, local law enforcement, media, and the public as ASRM deems appropriate related to its response under this Code of Conduct.